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CONSTITUTION

Date Prepared: 01/13/2024

Date Amended: 01/19/2024

Article 1

Name

  1. SPACE (Student Projects for Artemis Challenges in Engineering) at Berkeley

Article 2

Purpose

  1. SPACE at Berkeley is a student-run organization that intends to compete in the NASA Artemis Student Challenges and other competitions within the space domain, where undergraduate and graduate students will collectively build foundational knowledge on topics and technologies critical to the success of the Artemis missions and space exploration.

  2. SPACE at Berkeley will establish the presence of our institution in these challenges that have been absent since each of their induction. To achieve this, our teams work hard throughout the year to develop innovative solutions to complex problems, while inspiring and educating the next generation of space explorers.

  3. With the projected membership at a high count from our various teams, we aim to alleviate the restrictive state of club culture at Berkeley for driven peers.

Article 3

Membership

  1. Only currently registered students, faculty, and staff may be active members in a registered student organization. Only active members may vote or hold office.

  2. Any currently registered student, no matter their major or class standing, may join our team, but they must keep up with the time commitment we have set at 5 hours per week. This is nullified during RRR and Finals Week. If their classes or grade point average is being affected by their commitment to SPACE at Berkeley, members will be assisted in improving their time management with their workload here on their schedule, or advised to leave the team for a while until they can get their grades back up.

  3. All members are expected to show respect and modesty to one another inside and outside the organization. A member will be marked temporarily with proof of their first occurrence of failing this simple moral directive and will be called upon to meet with all officers that precede within the hierarchy respective to their team to discuss the action(s) committed. If marked with proof of a second occurrence, the member at fault will again meet with the respective officers, and will either be allowed to go on with a last-chance warning, or be kicked off permanently depending on the severity and/or connection of the first and second accounts.

  4. After the Fall 2025 semester, both alumni who were the founder and co-founder of the organization are considered “associate” members, who will check in with the organization and teams throughout the year to advise or ensure the vision of SPACE at Berkeley does not go astray from the original foundation that the two set. 

  5. Alumni who were team leads or specialty leads in our challenge teams will be considered “non-active” members, who will be invited to give advice or feedback during an annual check-up of the organization and teams.

  6. We will not haze according to California State Law.

  7. We will not restrict membership based upon race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (including membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services).

  8. This organization agrees to adhere to the guidelines described in the RSO Sexual Violence and Sexual Harassment (SVSH) Prevention and Response Policy which aligns with the University of California’s Sexual Violence and Sexual Harassment Policy. This RSO agrees to send at least one representative to participate in a Path to Care training annually. RSO will also follow the SVSH prevention and response guidelines if and when SVSH harm occurs within the organization.

Article 4

Officers & Elections

  1. Organization Positions:

    1. Co-Presidents

    2. Project Team Leads​​

    3. Specialty Leads

  2. The Co-Presidents constitute the executive committee.

  3. Election Process:

    1. The elections will be determined by the majority votes of the participating members, each with one vote to give towards each officer position.

    2. If the election is for the project team lead or specialty lead positions, the sitting Co-Presidents will decide which of the four finalists will be elected to the role.​​

    3. If the election is for the Co-President position, the sitting project team lead(s) will decide which of the four finalists will be elected to the role.

    4.  All members who have been with SPACE at Berkeley for a minimum of one semester can participate in the election.

    5. The elections will follow the democratic process of the majority votes, so the four finalists for each position will then move on to the next round of the election.

  4. Elections will take place at the start of every school year in the beginning of August, unless a Co-President leaves that Fall semester, leading to an election in the first week of January.

  5. Once a Co-President is elected, they can remain in that position until they graduate, unless they have held that position for three school years. This would result in the election of a new Co-President officer at the next closest election.

  6. The designated Co-President is the primary contact of SPACE at Berkeley.

  7. Serving as one of SPACE at Berkeley’s signatories does not translate to being due an officer position for the organization.

  8. In the scenario where an officer is removed and they weren’t co-leading with another officer in the same position, a vote will take place immediately with a group of candidates who want to step up into the role, following the same rules of the election.

Article 5

Meetings

  1. The organization will meet on a monthly basis as arranged by the officers. Each team will meet on a biweekly basis as arranged by their respective project lead(s). Each subteam will meet on a weekly basis as arranged by their respective subteam lead(s).

  2. All members are expected to attend the meetings regularly. There needs to be at least one officer and one general member present for the meeting to proceed. Attendance will be noted.

  3. There will be no special emergency meetings and all meeting times will be predetermined and announced through discord.

Article 6

Constitutional Amendments

  1. An amendment can be proposed by any active member.

  2. The proposed amendment must be approved by 70% of officers before being put to a final vote.

  3. The final vote will take place no later than exactly 4 weeks after the approval of the officers.

  4. The amendment will need a 2/3 majority vote from SPACE at Berkeley’s active membership to pass, which will go into effect after 24 hours.

  5. Active members will be notified of the vote on the amendment through the org’s discord and email. If the amendment is made, members will be notified of the changes on discord and email.

  6. All amendments, additions or deletions to this document must be filed with the OASIS Center at oasis.center@berkeley.edu, or OASIS Center at 312 Eshleman Hall.

Article 7

ASUC Sponsorship

This organization hereby wishes to seek ASUC sponsorship. This organization adopts and incorporates by reference Schedule A of ASUC Bylaw 2201, and the same as may be amended from time to time, completely and fully as part of this Constitution. This organization cannot amend this clause unless and until the ASUC has certified that this organization has ceased to be ASUC-sponsored, all ASUC property has been returned to the ASUC, access to all ASUC resources and facilities has been relinquished, and any debts, liabilities, or other responsibilities to the ASUC have been resolved. This organization will continue to be bound by any provisions specified in Schedule A for actions it took while this clause was in effect, even if this clause is amended.

  1. This organization is organized and operated exclusively for nonprofit purposes. The property of this organization is irrevocably dedicated to the purposes specified in its primary governing document and no part of the net income or assets of this organization shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private person.

  2. This organization recognizes that current or past ASUC sponsorship or funding does not imply a guarantee of continued or future sponsorship or funding and that status as a university registered student organization does not guarantee status as an ASUC-sponsored student organization or ASUC funding.

  3. The ultimate constitutional, budgetary, and policy making authority of this organization shall be vested entirely and exclusively in ASUC members, at least a majority of whom shall be undergraduate students. Only ASUC members may hold officer positions in this organization. This section shall not be interpreted to prevent non-ASUC members from holding advisory positions in the organization.

  4. This organization is not a unit of the ASUC or of the University of California. Unless otherwise specified in its primary governing document, this organization shall be considered an unincorporated association organized under the laws of California.

  5. All funds, facilities, and resources allocated or provided to this organization by the ASUC (including the Graduate Assembly) during the term of its sponsorship shall remain the property of the ASUC at all times. If the organization ceases to be sponsored or ceases to exist, all ASUC property and unspent funds shall be immediately returned to the ASUC (including the Graduate Assembly).

    1. Any property [## other long term property / subscriptions] purchased by this organization using funds provided to it by the ASUC (including the Graduate Assembly) shall be the property of the ASUC. The ASUC shall retain ownership proportional to its contribution in any property purchased partially with ASUC funds.

  6. This organization may use funds, facilities, and resources allocated or provided to it by the ASUC (including the Graduate Assembly) only for purposes which promote the general welfare of the student body and which are not inconsistent with the meaning of United States Internal Revenue Code section 501(c)(3).

    1. Funds, facilities, and resources allocated or provided to this organization by the ASUC (including the Graduate Assembly) shall not be used to participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office or for activities which primarily consist of carrying on propaganda, or otherwise attempting to influence legislation.

  7. This organization shall follow all regulations found in the ASUC Constitution and Bylaws during the term of ASUC sponsorship.

  8. All disputes involving this organization may be resolved by mandatory binding arbitration through the ASUC Judicial Council.

    1. The ASUC Judicial Council shall operate in accordance with the ASUC Constitution and the Judicial Council Rules of Procedure.

    2. The ASUC Judicial Council shall have the power to order any remedy it sees fit. Mandatory binding arbitration may be initiated against the organization by:

      1. Any member of this organization

      2. Any member of the ASUC

      3. Another ASUC-sponsored organization, the ASUC, or any unit of the ASUC

      4. A unit of the University of California, with the consent of the ASUC Judicial Council

      5. Any other person or entity, with the consent of this organization and the ASUC Judicial Council.

  9. This organization shall defend, indemnify and hold the ASUC, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of this organization in relation to its relationship with the ASUC, except for injuries and damages caused by the sole negligence of the ASUC.

  10. All officers and authorized representatives of this organization are individually and jointly responsible for the financial obligations of the organization to the ASUC, incurred by this organization during the tenure of the officer or authorized representative. This shall include any damage or defacement of ASUC property.

  11. All books and records of this organization shall be subject to inspection by the ASUC Judicial Council, ASUC Chief Financial Office, ASUC Chief Legal Officer, and ASUC professional legal counsel. These individuals may make copies and extracts of such records.

  12. Upon the dissolution or winding up of this organization, its assets remaining after payment, or provision for payment, of all debts and liabilities shall be distributed to the ASUC, unless the primary governing document of the organization has specified some other nonprofit fund, foundation or corporation, which is organized and operated exclusively for charitable or educational purposes, to receive such funds. In the event that the designated organization no longer exists or has ceased to be a non-profit organization, the distribution shall be made to the ASUC.

  13. This organization shall be considered dissolved if it is inactive and (a) fails to register as a student organization with the University for more than five full academic years or (b) it ceases to have any members. The ASUC shall have the authority to wind-up the affairs of this organization in such case, but shall not assume any responsibility for any debts or liabilities of this organization

Article 8

Dissolution

  1. Dissolution will occur when four signatories for the group are not available, and the positions of the officers cannot be filled willingly by any of the active members.

  2. The required majority of votes to dissolve the group from all active members in the organization must be a 4/5 vote.

  3. If the organization is ASUC or GA Sponsored, all unspent ASUC funds shall return to the ASUC; all Graduate Assembly funds shall return to the Graduate Assembly. If the organization is defunct for five (5) or more years, any privately obtained funds (including any funds left in miscellaneous accounts) shall be donated to the following nonprofit organization: TECHO. In the event that the designated nonprofit organization no longer exists or has ceased to be a nonprofit, then the unspent funds shall be donated to the ASUC.

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